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Space Management Policies

UW-Extension Space Management Policies

Physical space is a University of Wisconsin-Extension resource and must be effectively utilized to support the university programming mission. Space allocation decisions will be made using the following space management policies.

Space Management Policies

  1. Space will be allocated to the best use of the University of Wisconsin-Extension as a whole.  Space is a university resource and must be effectively utilized to support the university mission.
  2. The University of Wisconsin-Extension will provide facilities for its programs which will:
    1. project a favorable image of the institution to all users.
    2. enable the most natural working relationships possible.
    3. ensure that all space entrusted to the university by the Board of Regents is utilized in the most efficient manner.
  3. Every effort will be made to meet space needs within existing space through reallocations. The institution will utilize the following priority order in dealing with the needs for additional space:
    1. Reallocation of existing departmental/program space
    2. Reallocation of existing divisional space
    3. Reallocation of existing institutional space
  4. Rental of space will only be used as a last option.
  5. Space needs for all divisions will be evaluated on an equal basis. Determination of space needs will be consistent with University of Wisconsin-System standards.
  6. No faculty or staff member may occupy more than one office without the Associate Vice Chancellor's approval.
  7. For all grants and gifts that require additional space and rental space is the only alternative, if there are no compelling reasons to the contrary, the cost of rental will be the responsibility of the grant/gift.
  8. All space allocations will be reviewed annually by the Facilities Management Department. This space inventory will be forwarded to the Associate Vice Chancellor along with a list of space that is available for reassignment or underutilized.
  9. Any space remodeling or renovations must be performed by University approved staff--individual staff members cannot remodel or paint space on their own.
  10. UW-Extension shall attempt to provide working space for emeritus staff who continue to be involved in carrying out a function which is directly related to the mission of UW-Extension. Space will be provided to emeritus staff only if available within the emeritus staff department or division.

UW System Policies

  1. The use of UW-Extension facilities by individuals and organizations not connected to the University are governed by UW System Policy Chapter 21.04. Additionally, sections 11.36 (3) and (4) of the UW System Policies strictly prohibit individuals from entering state buildings for the purposes of making or receiving a contribution. March, 1997
  2. PROHIBITED ACTS. No person may remove any shrubs, vegetation, wood, timber, rocks, stone, earth, signs, fences, or other materials from university lands, unless authorized by the chief administrative officer. No person may remove, destroy, or molest any bird, animal or fish life within the boundaries of university lands except as authorized by the chief administrative officer or except when this provision conflicts with a special order of the department of natural resources.
  3. VANDALISM. No person may break, tear up, mar, destroy or deface any notice, tree, vine, shrub, flower or other vegetation, or dislocate any stones, or disfigure natural conditions, or deface, alter, destroy or damage in any way any other property, real or personal, within the boundaries of any university lands unless authorized by the chief administrative officer.
  4. ANIMALS. The presence of dogs, cats, and other pets is prohibited in all university buildings and in arboretums at all times except as authorized by the chief administrative officer. Dogs specially trained or being specially trained to lead blind or deaf persons or to provide support for mobility-impaired persons, and wearing harnesses or leashes and special capes, shall be exempt from these provisions. The presence of dogs, cats and other pets shall be prohibited on all other university lands unless they are on leash under the control of and accompanied by a person. Any dog, cat or other pet found in violation of this subsection may be impounded and its owner subject to the penalty provisions in s. UWS 18.07.
  5. LIMITED ENTRANCE. The chief administrative officer may, by posting appropriate signs, limit or prohibit entrance to university lands, or portions thereof, in order to maintain or preserve an instruction or research area.
  6. CLOSING HOURS.
    1. Except as specifically provided in this code, the chief administrative officer may establish closing hours and closed periods for university lands, buildings, or portions thereof. These closing hours and closed periods shall be posted in at least one conspicuous place adjacent to or at the periphery of the area to be closed or, in the case of buildings, on the building.
    2. No person, unless authorized to be present during closed periods, may enter or remain within the designated university lands, buildings, or portions thereof during a closed period established under this section.
    3. For the purpose of par. (b), "person authorized to be present "means a person authorized to be present by an order issued pursuant to par. (a) or s. 36.35 (2), Stats.
    4. No person, except those authorized to be present after the posted closing hour, may enter or remain in any university arboretum or picnic area unless traversing those areas or on park roads at the times the roads are open to the public.
  7. BICYCLES. No person may park or store his bicycle in buildings, on sidewalks or driveways, or in motor vehicle parking spaces, except in areas designated for that purpose or in bicycle racks. Bicycles shall be parked so as not to obstruct free passage of vehicles and pedestrians.
  8. CLIMBING; WALKING ON ROOF. No person may climb into, out of or on university buildings or maintenance facilities or walk upon the roof of a university building; except when emergency access to a fire escape is necessary, or for required maintenance, or when authorized by the chief administrative officer.
  9. DANGEROUS WEAPONS.
    1. No person may carry, possess or use any dangerous weapon on university lands or in university buildings or facilities, except with the written approval of the chief administrative officer or for law enforcement purposes.
    2. No person may display or portray as real any object that resembles a dangerous weapon on university lands or in university buildings or facilities, except with the written approval of the chief administrative officer.
    3. Dangerous weapons in violation of this subsection may be confiscated and removed from university lands by police.
    4. In this subsection, the term "dangerous weapon" has the meaning specified in s. 939.22 (10), Stats.
  10. FIRE SAFETY.
    1. No person may light, build or use, or cause another to light, build or use, any fires, including but not limited to burning candles, burning incense or gas or charcoal cooking appliances, on university lands or in university facilities except in such places as are established for these purposes and designated by the chief administrative officer.
    2. No person may handle burning material in a highly negligent manner. In this subsection, burning material is handled in a highly negligent manner if it is handled under circumstances in which the person should realize that a substantial and unreasonable risk of serious damage to another's property is created.
    3. No person may throw away any cigarette, cigar, pipe ash or other burning material without first extinguishing it.
    4. No person may interfere with, tamper with or remove, without authorization, any smoke detector, fire extinguisher, fire hose or other fire-fighting equipment.
    5. No person may intentionally give a false fire alarm, whether by means of a fire alarm system or otherwise.
    6. No person may deface, remove, tamper with or obstruct from view any sign which has been posted to provide directions for fire or emergency exits from university facilities.
    7. No person may remain in any university facility or on university lands when an audible or visual fire alarm has been activated or upon being notified by fire fighting, law enforcement or security personnel to evacuate.
  11. SMOKE FREE POLICY. Compelling scientific findings, as summarized by the United States Surgeon General and the Environmental Protection Agency, indicated that the simple separation of buildings into "smoking" and "non-smoking" sections does not eliminate the unequivocal health risks that result from Environmental Tobacco Smoke (ETS). These health concerns mandate that the right of a non-smoker to breathe air free of environmental tobacco smoke takes precedence over the right of a smoker to smoke. In light of the clear health hazards associated with tobacco smoke for smokers and non-smokers alike, the University of Wisconsin-Extension adopted a SMOKE-FREE policy effective May 1, 1991. Based on input from the Extension community and experience with the original policy, the UW-Extension SMOKE FREE POLICY was reviewed and amended in 2001 to the following:
    1. Effective July 15, 2001, all buildings and vehicles, regardless of location, which are owned or leased by the University of Wisconsin-Extension, will be entirely SMOKE-FREE. ALL BUILDINGS and vehicles, regardless of location, which are owned or leased by the University of Wisconsin-Extension, will be entirely SMOKE-FREE. Except as noted below, the SMOKE-FREE policy will apply to all indoor air space including individual faculty and administrative offices.
    2. Smoking will not be permitted near exits and entrances of buildings controlled by the University of Wisconsin-Extension, except at a reasonable distance (25 feet or more) or unless otherwise designated. Building managers will have the authority to designate one entrance to each building where smoking will be allowed.
    3. Lowell Center and J. F. Friedrick Center will be SMOKE-FREE with the exception of designated guest rooms.
    4. UW-Extension faculty and staff based in the county and area Extension offices and in the facilities of other UW campuses will follow the smoking policies of the county or campus.
  12. KEYS
    1. No person may duplicate a university key or request the unauthorized duplication of a university key.
    2. No person may transfer any university key from an individual entrusted with its possession to an unauthorized person, or be in unauthorized possession of a university key.
    3. Keys in the possession of unauthorized persons may be confiscated.
    4. No person shall replace without permission, damage, tamper with or vandalize any university lock or security device.
  13. ALCOHOLIC BEVERAGES
    1. The use or possession of alcoholic beverages is prohibited on all university premises, except in faculty and staff housing and as permitted by the chief administrative officer, subject to statutory age restrictions. The chief administrative officer may generally permit the use or possession of alcoholic beverages by promulgating institutional regulations in consultation with appropriate staff and students, or in specific instances by written permission.
    2. No person may procure, sell, dispense or give away alcoholic beverages to any person contrary to the provisions of ch. 125, Stats.
    3. In this subsection, "alcoholic beverages" means fermented malt beverages and intoxicating liquors containing 0.5% or more of alcohol by volume.
  14. SELLING, PEDDLING AND SOLICITING. No person may sell, peddle or solicit for the sale of goods, services, or contributions on any university lands except:
    1. When the occupant of a specific university office, or university house, apartment, or dormitory room has given specific permission in advance for a person engaged in that activity to come to that particular office, house, apartment, or dormitory room for that purpose.
    2. Sales by an individual of personal property owned or acquired by the seller primarily for his/her own use pursuant to an allocation of space for that purpose by an authorized university official.
    3. Hawking newspapers and similar printed matter outside university buildings.
    4. Subscription, membership, ticket sales solicitation, fundraising, selling, and soliciting activities by or under the sponsorship of a university or registered student organization pursuant to a contract with the university for the allocation or rental of space for that purpose.
  15. SIGNS. No person may erect, post or attach any signs, posters, pictures or any item of a similar nature in or on any building or upon other university lands except on regularly established bulletin boards, or as authorized by the provisions of this code or by the chief administrative officer.
  16. UNAUTHORIZED PRESENCE.
    1. No person may be present in any class, lecture, laboratory period, orientation session, examination, or other instructional session or in any room, office, or laboratory without the consent of an authorized university official or faculty member.
    2. A person shall be deemed present without consent in any class, lecture, laboratory period, orientation session, examination, or other instructional session as prohibited by par.(a), if: 1) such person is not then enrolled and in good standing as a member of the instructional session, or 2) such person refuses to provide identification and refuses to leave such session upon request of a member of the university administration or faculty or other person in charge thereof.
  17. PROHIBITIONS ON BLOCKING ENTRANCES. No person may intentionally physically block or restrict entrance to or exit from any university building or portion thereof with the intent to deny to others their right to ingress to, egress from, or use of the building.
  18. SKATEBOARDS, ROLLER SKATES AND ROLLER BLADES. No person may skateboard, roller skate, or use roller blades or any other similar wheeled device in or on university buildings, or on sidewalks, roadways or parking areas on university lands, except in areas designated for this purpose by the chief administrative officer.
  19. DISORDERLY CONDUCT. No person may engage in violent, abusive, indecent, profane, boisterous, unreasonably loud or otherwise disorderly conduct under circumstances in which the conduct tends to cause or provoke a disturbance, in university buildings or on university lands.
  20. THEFT.
    1. No person may intentionally take and carry away, use, transfer, conceal, or retain possession of moveable property of another with a value of under $100, without consent and with the intent to deprive the owner permanently of such property.
    2. No person may intentionally take and carry away, use, transfer, conceal, or retain possession of moveable property of another with a value of at least $100 but not more than $500, without consent and with the intent to deprive the owner permanently of such property.
  21. ASSAULTIVE BEHAVIOR. No person may intentionally strike, shove, hit, punch, kick or otherwise subject another person to physical contact or cause bodily harm without the consent of the person.