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Capital Building Program

UW-Extension Facilities and Safety Advisory Committee Mission Statement

The University of Wisconsin-Extension is required to follow the following policies and procedures in the development of the Biennial Capital Building Program Request.

  1. The scope of a proposed facility improvement dictates the course of action and thus the lead time and planning effort required to implement the project. Attached is a schedule titled "Capital Building Projects Approval Process" that identifies funding levels and classification of projects as defined by the Department of Administration (DOA) Division of Facilities Development (DFD).
  2. As defined, Major Projects are set forth in the 6 year plan January of each even-numbered year requiring comprehensive documentation, with review and UW-System approval in April of the same year. Minor projects are also identified in the 6 year plan. Planning for these projects begins in January of the odd-numbered year per the UW-System schedule.
  3. The Biennial Capital Budget Planning Process is a cooperative process begun in the odd-number year prior to the submittal of the Capital Budget involving both UW-Extension and UW-System including the six fundamental steps below:
    1. Understand Program Directions
      This is a process through which the campus Capital Budget Committee becomes familiar with the academic and support program goals of the institution. Program planning is performed outside the activity of this committee, but provides the basis for physical planning.
    2. Identify and Define Planning Issues
      This is a process of creating an inventory of the problems or planning issues pertinent to the institution.
    3. Establish Priorities
      This step determines the relative importance of specific issues to the institution as a whole. Which issues if resolved will have the greatest positive effect on the institution and the fulfillment of its mission. A list of integrated issues in priority order will be developed for the institution.
    4. Research the Issues
      This process further defines and quantifies the needs through gathering additional material and information.
    5. Identify and Evaluate Alternative Solutions
      All possible responses to each issue are defined in this step, including assessing the advantages, disadvantages and costs of each alternative. The planning process is an ongoing, interactive process of identifying the issues, gathering information and evaluating alternatives. Each interaction can result in a restatement of issues, gathering more information and evaluating additional alternatives.
    6. Document Recommended Solutions
      The findings of the planning process must be documented to facilitate communicating to the university community and to the world beyond UW-Extension. Information provided must enable an uninformed individual to understand the comprehensiveness of the planning process, the planning issues, the alternatives considered, and the recommended solutions and supporting reasoning.
  4. The UW System physical planning is synchronized with the state's biennial fiscal cycle. To ensure a capital budget request will be completed for Regent action every two years, the following briefly describes each critical time period for this process. This Biennial Capital Budget process begins in January of the odd-numbered year per the UW-System schedule.
    Process schedule is as follows:
    1. Issue Definition Period: January - April
    2. Issue Prioritizing Period: April - June
    3. Planning Issues List Due Date: June 1
    4. 6-Year Major Project List Due Date: November 15
    5. Decision Period (UW-System): Nov - January
    6. Major Project Programming Period: January - April
    7. Final Project Budget Deadline: March 1
    8. Regent Briefing Period: April - June
    9. Regent Capital Budget Meeting: August
    10. DFD Review Period: August - Dec
    11. Governor Biennial Capital Budget: February
    12. Biennial Budget Approval: July